Quality Enhancement Cell

Institutional Performance Evaluation

Quality
Enhancement Cell

‘The Quality Enhancement Cell (QEC)’has been a part of University of Chenab since the very beginning. According to the quality assurance groundwork of Higher Education Commission it is essential for any educational institute to have a quality enhancement cell so as to maintain a proper check and balance on both academic as well as research field. In a nutshell proper research as well as education is maintained using this department in the University of Chenab.

Institutional Performance Evaluation

Performance Evaluation Standards for the HEIs at a Glance Various performance evaluation standards outlining major areas to be focused on by us for evaluation of their effectiveness and future development are given below:
Standard 1: Mission Statement and Goals
Standard 2: Planning and Evaluation Standard
3: Organization and Governance Standard
4: Integrity Standard
5: Faculty Standard
6: Students Standard
7: Institutional Resources Standard
8: Academic Programs and Curricula Standard
9: Public Disclosure & Transparency Standard
10: Assessment & Quality Assurance Standard
11: Student Support Services
INSTITUTIONAL PERFORMANCE PROCESS
Pre Visit Process
a) Role of University
i. The university has to prepare a “University Portfolio Report (UPR)”. It comprises of information about the university mostly based on answers to questions that have been provided at the end of each standard in the manual. It also mentions where the supporting documents that may be needed by IPE panel are placed in the room set aside for them. Each standard will be its own chapter in the UPR.
ii. A separate room is required for IPE panel, where all the documents related to University Portfolio Report, is placed.
iii. There is no need to prepare the photocopies of the documents/evidences as no documents will be taken out of the room.
iv. The room for the IPE Panel will have a table for each standard and the folders containing the information are to be clearly numbered. Sufficient office space within the room for all Panel members is to be provided.
v. Proper electrification for laptops/computers, internet facility and printout facility are also required in the room.
vi. In addition, any written reports, power-point presentations, or other information that IPE Panel have not requested but that the administration feels would be relevant to our IPE may be placed in the room.
vii. One soft copy and six hard copies of the University Portfolio Report will be provided by the university.
b) Role of IPE Panel The original documents examined by the IPE Panel and all discussions conducted with officials/students will be confidential. Individual names will not be mentioned in the report.
c) Role of HEC The focal person/s designated by university to deal with IPE would be provided assistance by HEC, if required. This would involve the focal person/s visiting HEC at Islamabad. Alternatively, HEC representative would be available to visit the University for meeting the focal person/s for a single day.
IPE Process
a) Schedule DAY #1

  1. Meet with the Vice Chancellor (9:00-9:30 AM)
  2. IPE Panel works in room (9:30 – 5:00 with lunch provided in the room at 13:00)
    DAY#2
  3. Panel meets for review and discussion (9:00-10:00)
  4. Panel meets with Chairmen / heads of departments (10:00-11:00) (List will be provided by IPE Panel)
  5. IPE Panel meets with Asst. Professor/lecturer (11:00-12:00) (List will be provided by IPE Panel)
  6. Panel meets with the Post Graduate, Graduate and Under graduate students (one from each selected department) (12:00 – 01:00)
  7. Panel meets with the Registrar, Head of Finance, Director P & D, Controller Examination, Director QEC, (02:00-04:00)
  8. IPE Panel work privately (16:00-17:30) IPE Panel may request additional information and/or may request a meeting with other senior officers in order to seek clarification regarding certain points in the University Portfolio Report. DAY #3
  9. Visits to selected class room facilities, laboratories and library (9:00-11:00)
  10. IPE Panel continues its work (11:00-02:00 with working lunch)
  11. Exit interview with VC. It is on the discretion the VC to whom he/she wishes to be present for the exit interview (02:00-03:00).

a. The 1st Draft of IPE Report

  • Draft Report will be prepared as per the format approved by the competent authority at HEC.
  • In the exit interview, Panel will share the salient features with the Vice Chancellor (and/or his team). Post IPE Process
  • Team Leader will submit the report to QAA for further submission to competent authority at HEC for the approval.
  • After the approval, IPE Report will be shared with university.

Postgraduate Program Review

As decided by the Commission in 9th meeting held on 26 November 2005. The quality of Masters and PhD (level 7 & 8 programs) are peer reviewed keeping in view the minimum criteria of HEC in order to enhance their quality to make them internationally compatible.
So far, the programs of approximately 140 universities/ HEIs have been reviewed.

Proformas for Program Review.
– Forms in Document (*.doc) Format
• Form 1: Program Summary
• Form 2: Program Detailed Information
• Form 3: Program Faculty Information (For MS)
• Form 4: Program Faculty Information (For PhD)
• Form 5: Student Information (MS equivalent)
• Form 6: Student Information (PhD)
• Form 6A: Graduated Student Information (MS)
• Form 6B: Graduated Student Information (PhD)

Forms (template) for Compliance of Program Review.

– All Forms in Zip Archive.
– Individual Forms in Document (*.doc) format
• Form 1
• Form 2
• Form 2.0
• Form 2.1
• Form 2.2
• Form 2.3
• Form 2.4
• Form 2.5
• Form 2.6
• Form 2.7
There are certain standards which are to be maintained while running educational institutions. QEC is responsible for maintaining the standard. Hence programs are reviewed every now and then to confirm whether they comply to the criteria of HEC or not. In this process the updated standards of HEC are kept under consideration and if needed improvisations are also made.

Self-Assessment Process

In recent years it has become an obligation that institutions of Higher Education demonstrate the effectiveness of their academic programs in providing high quality education that positively impacts students. Furthermore, most accrediting bodies and others concerned with quality assurance are requesting that institutions assess students’ learning outcomes as a means of improving academic programs. This has led The Higher Education Commission (HEC) to develop methods for assessing the quality of academic program.

Assessment is a systematic process of gathering, reviewing and using important quantitative and qualitative data and information from multiple and diverse sources about educational programs, for the purpose of improving student learning, and evaluating whether academic and learning standards are being met. The process culminates when assessment results are used to improve student learning. A successful assessment program includes the following:

    • Purpose identification
    • Outcomes identification
    • Measurements and evaluation design
    • Data collection
    • Analysis and evaluation
    • Decision-making regarding actions to be taken.

HEC requires universities to conduct periodic self- assessment for its academic programs in order to improve them and ensure high academic standards. Self-assessment is an important tool for academic quality assurance and provides feedback for faculty and administration to initiate action plans for improvement.

To achieve above mentioned objectives Self-Assessment Reports (SAR) pertaining to each program are initiated in the light of HEC Self-Assessment Manual.

SELF- ASSESSMENT PROCEDURE

In this section the procedure for conducting a self-assessment is described. Each academic program shall undergo a self-assessment (SA) every two years (assessment cycle). The Quality Enhancement Cell (QEC) is responsible for planning, coordinating and following up on the self-assessment (SA) activities. The steps of the procedure for SA are as follows:

3.1 The QEC initiates the SA one semester prior to the end of the assessment cycle through the Rector Office in which the program is offered. However, if the program is undergoing the SA for the first time, the department will be given one academic year for preparation.

3.2 Upon receiving the initiation letter the department shall form a program team (PT). The PT will be responsible for preparing a self-assessment report (SAR) about the program under consideration over a period of one semester. They will be the contact group during the assessment period.

3.3 The department shall submit the SAR to the QEC through the concerned Dean. The QEC reviews the SAR within one month to ensure that it is prepared according to the required format.

3.4 The Rector forms a program assessment team (AT) in consultation with the QEC recommendations within one month. The AT comprises of 2-3 faculty members from within or outside the university. The AT must have at least one expert in the area of the assessed program.

3.5 The QEC plans and schedules the AT visit period in coordination with the department that is offering the program.

3.6 The AT conducts the assessment, submits a report and presents its findings in an exit meeting that shall be attended by the QEC, Dean and PT and faculty members.

3.7 The QEC shall submit an executive summary on the AT findings to the Vice Chancellor / Rector.

3.8 The Department shall prepare and submit an implementation plan to QEC based on the AT findings. The plan must include AT findings and the corrective actions to be taken, assignment of responsibility and a time frame for such actions. Table A.2 in Appendix A provides a format for preparing a summary of the implementation plan.

3.9 The QEC shall follow up on the implementation plan to ensure departments are adhering to the implementation plan. The academic department shall inform the QEC each time a corrective action is implemented. QEC shall review the implementation plan once a semester to assess the progress of implementation.

Accreditation

Objective of this section is to assure that all the undergrad level programs of HEIs are accredited by its respective accreditation council. For the purpose, the section administers the activities in respect of establishing new accreditation councils and coordinating with existing councils, assessing their performance and build their capacity.

Existing Accreditation Councils/Professional Bodies:

  1. Pakistan Bar Council (PBC)
  2. Pakistan Council for Architects and Town Planners (PCATP)           
  3. Pakistan Engineering Council (PEC)       
  4. Pakistan Medical Commission (PMC)   
  5. Pakistan Nursing Council (PNC)            
  6. Pakistan Pharmacy Council (PCP) 
  7. Pakistan Veterinary Medical Council (PVMC)
  8. National Council for Homoeopathy (NCH)
  9. National Council for Tibb (NCT)

Accreditation Councils Established by HEC: 

  1. National Accreditation Council for Teachers Education (NACTE)
  2. National Agricultural Education Accreditation Council (NAEAC)
  3. National Computing Education Accreditation Council (NCEAC)
  4. National Business Education Accreditation Council (NBEAC) 
  5. National Technology Council (NTC) 

Institutional Research

We aim to maintain high standard of research in our institution by ensuring that is complies with the proposed criteria of HEC. Moreover, we make sure that the aims and goals in our vision and mission are achieved. Apart from this, the purpose is to build cordial relationships within as well as outside the institution so that the institute is aided in accreditation and funding.

University of Uchenab

Memberships

Memberships of Director QEC at UChenab

University Administration has a strong focus and resolve to bring all administrative, management and academic activities in the ambit of quality assurance. In order to include his opinion in the formation and implementation of various policies, Director QEC has been included in following authorities: –

Name of the statutory body

  • Selection Board
  • Board of Governors
  • Academic Council
  • Board of Studies
  • Board of Faculties
  • Board of Advanced Studies and Research
  • Finance & Planning Committee
Policies

The information will be shared soon.

Meet the Team

The information will be shared soon.